Posted by Colin Wynn on Jan 22, 2010 in
Move Administer,
Product Update 
Move Administer version 0.0.0.1230 is officially released today.
History of Changes (1229 to 1230)
Move Administer
Corporate
ADDITION: You can now copy a Corporate Customer to another Corporate from the Actions menu of the Corporate Customer Browse. This will only copy the customer however, however the notepad will be included
Quotations
CHANGE: If a removal service has a default value to be charged, the overrule nett checkbox will now be checked, otherwise it will be unchecked and therefore default to the total cost of the events entered to calculate the cost of the service
Storage
CHANGE: If you choose the reduce the storage rates on the date the storage started then the credit raised is now from this date and not the following day which will continue to happen in all other eventualities
Accounts
ADDITION: When producing a Card Mandate you now have the option of importing the account balance from the criteria window
FIX: On the odd occasion when producing an Ad-hoc Credit Note the figures would appear as negatives on the Credit – After much hunting the culprit piece of code has been found!
Other
CHANGE: For those who we print the BAR liability or standard terms and conditions we have now implemented the recently released 2010 versions
CHANGE: Lots of third party accessories used within Move Administer have been updated
Move Administer version 0.0.0.1229 is officially released today.
History of Changes (1217 to 1229)
Move Administer
Appointments
ADDITION: You can now print the ‘Notice To The Right To Cancel’ from the Actions menu of the Appointment Form
Storage
FIX: Containers allocated in bays now show the warehouse information correctly
FIX: You can now allocate containers to bays again
Accounts
CHANGE: The VAT Adjustments option on the Tools menu is now set for the forthcoming VAT rate changes on January 1st
Other
ADDITION: Added ‘User Guide’ menu option to the Help menu of Move Administer and User Administer
ADDITION: Added ‘Update History’ menu option to the Help menu of Move Administer and User Administer
CHANGE: The File menu options have been moved around slightly
CHANGE: All executables are now digitally signed to improve User Access Control
Technical
TABLES: Licensee
Additional Modules
Crate Administer
ADDITION: You can now import the quantity on hire when creating a collection
Self Storage Administer
ADDITION: On the Files menu there is now an option to see Unit Availability which shows your available units, and occupied should you tick the occupied checkbox. You can also choose to display the units for a certain description, floor or both. Any unit shown in green is available, while red means it’s occupied
Shipping Administer
CHANGE: Shipping Administer has been split into Shipping Administer Lite and Shipping Administer Pro, therefore anyone previously with Shipping Administer will now have Shipping Administer Pro, and any change, addition or fix to Shipping Administer Lite will also be in Shipping Administer Pro, however not the other way around
Posted by Colin Wynn on Dec 1, 2009 in
Move Administer,
Shipping Administer 
From December 1st 2009 Shipping Administer will be known as Shipping Administer Lite and Shipping Administer Pro. It was decided that Shipping Administer in itself was probably too big a module to purchase just to be able to produce European, International and Trade quotations, hence the split into Lite and Pro.
Shipping Administer Lite will retail for £500 + VAT with an annual support fee of £150 + VAT, with Shipping Administer Pro retailing for £1,000 + VAT with an annual support fee of £300 + VAT.
Shipping Administer Lite will allow you to create Baggage Enquiries and European, International and Trade quotations for customers.
Shipping Administer Pro will do everything that Shipping Administer Lite will do plus allow you to create European and International consignments, allowing access to produce Certificate of Shipments, Shipment Statuses, Bills of Laden, etc as well as creating Import and Export Manifests and viewing the Shipment Diary.
Posted by Colin Wynn on Nov 30, 2009 in
Move Administer 
On January 1st 2010 the standard rate of VAT is returning to 17.5%, so you’ll need to apply the 17.5% rate to all sales of standard-rated goods and services taking place on or after that date.
The new rate should be applied to all takings received and all VAT invoices you issue to other VAT registered businesses on or after January 1st 2010.
There are however a few exceptions to the rule, one of which being you should account for 15% on VAT invoices where you provided goods or services before January 1st 2010 but don’t invoice customers until after that date.
Thankfully Move Administer has a VAT Adjustments option that will process all additional services, unaccepted quotations, unaccepted quoted additional services, unaccepted trade quotations, active storage jobs and active self storage jobs (if applicable), changing VAT rates and recalculating totals where necessary.
For more information on the forthcoming VAT rate change go to http://www.hmrc.gov.uk/vat/forms-rates/rates/rate-changes.htm with a more indepth guide available at http://www.hmrc.gov.uk/vat/forms-rates/rates/rate-rise-guidance.pdf#sec30.
Move Administer version 0.0.0.1217 is officially released today.
History of Changes (1177 to 1217)
Move Administer
Customer
ADDITION: You can now copy a Corporate Customer into a Non-Corporate Customer from the Actions menu of the Corporate Customer Browse and Customer Browse
Enquiries
ADDITION: You can now create Customer Enquiries by importing your website enquiry form emails from Outlook, once we have created a template for you (Tools -> Import Outlook Enquiry)
ADDITION: You can now create Internet Enquiries by importing your website enquiry form emails from Outlook, once we have created a template for you (Tools -> Import Outlook Enquiry)
Quotations
ADDITION: Purchase column has been added to the Material Requirements browse
CHANGE: The Time Onsite From field on the Resource Tab of the Event Wizard can now be cleared and therefore not show a time
Storage
CHANGE: Storage Invoice Run Criteria window is now in the form of a Wizard
ADDITION: The Storage Invoice Run Criteria Wizard now offers you the opportunity to process the Uninvoiced Storage, Aged Debtors and Storage Accruals reports prior to processing the invoice run
Accounts
ADDITION: On the Miscellaneous tab of an Invoice/Credit you can now provide a description of the invoice, which then displays on the Customer & Corporate Activity Browses
ADDITION: On the General tab of the Customer Account Default Options Wizard you can choose to print the invoice/credit descriptions on Customer Statements
ADDITION: On the General tab of the Corporate Account Default Options Wizard you can choose to print the invoice/credit descriptions on Corporate Statements
ADDITION: Customer & Corporate Statements can now print the invoice/credit descriptions
FIX: Fixed spurious error with payment terms not selecting the correct term if the payment term code is entered in rather than selected
ADDITION: The Corporate Activity Browse now shows invoice/credit descriptions
ADDITION: The Customer Activity Browse now shows invoice/credit descriptions
ADDITION: The Corporate Allocation Browse now shows invoice/credit descriptions
ADDITION: The Customer Allocation Browse now shows invoice/credit descriptions
ADDITION: The Corporate Audit Browse now shows invoice/credit descriptions
ADDITION: The Customer Audit Browse now shows invoice/credit descriptions
ADDITION: When printing a Full Audit Report you can now specify a date range for the activity
Correspondence
FIX: When emailing a statement from a Corporate Customer it now generates the statement for the Corporate rather than the Corporate Customer
Reports
ADDITION: Material Usage report will show the materials used and required for the given date range, and is based on the materials added to events only
Options
CHANGE: Options menu has been reorganised
ADDITION: On the Enquiry tab of the System Defaults Wizard you can now set the enquiry source to use when copying a Corporate Customer to a Non-Corporate Customer
ADDITION: On the Enquiry tab of the System Defaults Wizard you can now set the name of the Outlook folder to import enquiries from and move enquiries to once imported
ADDITION: On the General tab of the Storage Defaults Wizard you can now set to have the storage start date defaulting to today when you create a new Storage job
ADDITION: On the General tab of the Account Defaults Wizard you can now set to print the invoice/credit description on Corporate & Customer Activity
ADDITION: You can now provide a Returnable Purchase Rate, Non Returnable Purchase Rate and a Sale Rate for Materials on the Material Form (Tools -> Options -> Removals -> Costing -> Materials -> Open)
ADDITION: Returnable Purchase, Non Returnable Purchase and Sale Rate columns have been added to the Material Browse (Tools -> Options -> Removals -> Costing -> Materials)
Other
CHANGE: You can no longer add a County from the Check Address Window if your user access doesn’t allow the addition of new Counties
CHANGE: You can no longer add a Country from the Check Address Window if your user access doesn’t allow the addition of new Countries
CHANGE: The Tools menu has been redesigned slightly to fit new forthcoming menu options
REMOVED: You can no longer open the Agent from the Quotation Claims Browse
ADDITION: Invoice Description column has been added to the Query Invoices Browse
ADDITION: Invoice Description column has been added to the Select Invoice Browses used when linking Invoices to Corporate/Customer Correspondence
Technical
TABLES: Licensee, SystemDefaults, StorageDefaults, Invoice, AccountingDefaults, CustomerAccount, CorporateAccount, Material
Additional Modules
Self Storage Administer
CHANGE: The Self Storage Invoice Run Criteria window is now in the form of a Wizard
ADDITION: The Self Storage Invoice Run Criteria Wizard now offers you the opportunity to process the Uninvoiced Self Storage, Aged Debtors and Self Storage Accruals reports prior to processing the invoice run
ADDITION: On the General tab of the Self Storage Defaults Wizard you can now set to have the self storage start date defaulting to today when you create a new Self Storage job
FIX: Opening a Self Storage job from the Event Diary now opens the Self Storage job and not a spurious Storage job
Shipping Administer
CHANGE: You can no longer add new Countries from the Manifest Wizard if your user access doesn’t allow the addition of new Countries
CHANGE: You can no longer add new Ports from the International Consignment Wizard if your user access doesn’t allow the addition of new Ports
ADDITION: You can now create Baggage Enquiries by importing your website enquiry form emails from Outlook, once we have created a template for you (Tools -> Import Outlook Enquiry)
FIX: When rejecting a quotation with Marine Insurance the Insurance is no longer positive values, which previously made the total of the credit not less than the total of the invoice
Technical
TABLES: CrateOption, SelfStorageDefaults
Posted by Colin Wynn on Oct 7, 2009 in
Move Administer 
Adminster Software are pleased to announce that Move Administer runs just fine and dandy under Windows 7 (32-bit), due for release in a couple of weeks (October 22nd).
The last update to Move Administer contained a number of significant changes, so we thought we would give you more in-depth information about some of the main ones.
Surcharging
Users have been able to surcharge credit card and debit card receipts for quite some time now, however we have been asked to provide a means of surcharging cheque receipts. To action this you first of all need to provide the amount of your cheque surcharge on the Surcharge Tab of the Accounting Defaults Wizard (Tools -> Options -> Defaults -> Accounting). Then when surcharging you’ll now have the option to surcharge Credit, Debit and Cheque receipts.
Direct Debit Collections
If you’ve struggled to get Direct Debits setup with your bank then give Debit Finance Collections plc a call or visit their website at www.debitfinance.co.uk. They can provide direct debit solutions tailor made for you, and Move Administer can now export Direct Debit payment in a format compatible with Debit Finance Collections plc, found on the Actions menu of the Corporate and Customer browses.
Container/Unit Access
Container/Unit inspections has been renamed Container/Unit Access and can now be entered on the Container/Unit History tab of the Storage/Self Storage job. This allows you to book a date and time to access a Container/Unit. This is then show on the Storage Containers/Self Storage Units tab of the Events Diary.
Repository
A repository is a centralised database which stores documents received from customers which you can then save directly into the customer’s file. Any repository document can then be emailed directly from Move Administer. A repository document be a scanned document or an attachment from an email and can range anywhere from a removal acceptance, an inventory or even a passport (ideal for emailing to a shipping agent as proof of the customers identity).
Event Diary
The event diary has recently undergone a few changes. Providing you have the correct module installed you will now see Self Storage Units and Crates Dockets tabs. The self Storage tab will show all Self Storage activity including Unit Access. The Crate Docket tab will show you all Crate Hire activity along with separate browses for crates and consumables relating to a single docket.
Read more…
Posted by Colin Wynn on Aug 17, 2009 in
Move Administer 
Do you operate to the late payment legislation?
If so, it may be time to check and update the interest rates within Move Administer which allows you to charge interest on overdue invoices.
For interest rates from 2002 visit www.payontime.co.uk.
You can update these by clicking on Tools – Options – Accounting – Interest Rates.
Read more…
Move Administer version 0.0.0.1177 is officially released today.
History of Changes (1158 to 1177)
Move Administer
Quotations
ADDITION: You can now enter a date on the General tab of the Quotation Wizard of when the questionnaire was sent to a Customer, but only for Accepted Inland / Hourly / Commercial / European / International Quotations
ADDITION: When emailing or printing a questionnaire the Questionnaire date on the Quotation is automatically updated to today’s date
ADDITION: You can now surcharge Cheque payments
Storage
FIX: Invoices created from the storage invoice run where the Storage job uses the Free Text Payment Term now print the actual payment term rather than nothing at all
REMOVED: You can no longer create or delete a Container Inspection from the Actions menu of the Storage Wizard
CHANGE: Container Inspection is now Access Container
ADDITION: You can now Insert, Open and Delete Container Activity (Access only) from the Container History tab of the Storage Wizard
ADDITION: Map Warehouse Bay button has been added to the Storage Wizard toolbar
ADDITION: You can now automatically surcharge Cheque payments
Accounts
FIX: You can no longer save an Ad-hoc Invoice/Credit with a total of zero
ADDITION: You can now have product specific Purchase Orders, which are available on the Purchase Orders tab of the Corporate Account Default Options Wizard and Customer Account Default Options Wizard
ADDITION: Payment Date is now an option on the Bank tab of the Corporate Account Default Options Wizard and Customer Account Default Options Wizard
ADDITION: You can now export Direct Debits to a format compatible with Debit Finance Collections plc (www.debitfinance.co.uk), which can be found on the Actions menu of the Corporate and Customer browses
Correspondence
FIX: When importing an email template into Internet Enquiries Correspondence the subject is only imported if checked within the email template
CHANGE: The PDF tab on Corporate / Customer / Internet Enquiry / Baggage Enquiry Email Correspondence windows has been renamed to Attachments
ADDITION: You can now attach ANY file to a Corporate / Customer / Internet Enquiry / Baggage Enquiry Email
ADDITION: You can now attach a Corporate Repository Document to a Corporate Email
ADDITION: You can now attach a Customer Repository Document to a Customer Email
ADDITION: You can now view any file attached to a Corporate / Customer / Internet Enquiry / Baggage Enquiry Email
Reports
ADDITION: Container Activity report now shows the names and time of visitors for access to a container
Options
ADDITION: You can now set different default levels of cover (Limited/Standard/Extended) for each product on the Cover tab of the Insurance Defaults Wizard (Tools -> Options -> Defaults -> Insurance)
CHANGE: The Attachments tab of the System Defaults Wizard has been renamed Repository (Tools -> Options -> Defaults -> System)
ADDITION: You can now enter a surcharge amount and sales code for Cheques on the Surcharge tab of the Accounting Defaults Wizard (Tools -> Options -> Defaults -> Accounting)
Other
CHANGE: When matching prospect postal codes for new enquiries and quotations the system now searches through any matches to check that a matching street doesn’t already exist
ADDITION: A ‘Free of Charge’ option has now been added to Worksheet Status
CHANGE: The Events tab on the Event Diary has been renamed Removal Events
CHANGE: The Containers tab on the Event Diary has been renamed Storage Containers
CHANGE: The Event Diary now shows the calendar buttons in bold when the Storage Containers tab is active if occupied container activity exists, regardless of whether Occupied is checked or unchecked
CHANGE: Corporate and Customer Attachments has been renamed Repository Documents
Technical
TABLES: InsuranceDefaults, Trader, Worksheet, CustomerAccount, CorporateAccount, ContainerHistory, Quotation, CustomerPDF, CorporatePDF, InternetPDF, AccountingDefaults, Storage
Additional Modules
Self Storage Administer
ADDITION: Self Storage Unit History is now shown on the Event Diary, just like the Storage Container History
FIX: Starting a storage for 12 months in advance invoicing at least a full month now invoices correctly
ADDITION: Unit Activity report now shows the names and time of visitors for access to a unit
ADDITION: You can now Insert, Open and Delete Unit Activity (Access only) from the Unit History tab of the Self Storage Wizard
ADDITION: You can now automatically surcharge Cheque payments
ADDITION: Added Size column to the Query Unit Occupants browse
ADDITION: You can now browse all Occupied Units for Corporate Customers as a whole
ADDITION: You can now browse all Unit History for Corporate Customers as a whole
Shipping Administer
CHANGE: The Trade Quotations report now totals the quotations, the cubic feet, cubic metres and charges for each trading company.
FIX: When importing an email template into Baggage Enquiries Correspondence the subject is only imported if checked within the email template
ADDITION: Added DOB and Passport Number to the Consignee section of the Bill of Ladings
ADDITION: You can now state whether there is no Destination Agent on the Destination tab of an International Consignment
CHANGE: An International Export Bill of Lading with No Destination Agent checked will print the Customer’s Destination Address as the Destination on all documentation
CHANGE: An International Export Certificate of Shipment with No Destination Agent checked will print the Customer’s Destination Address as the Destination on all documentation
CHANGE: An International Export Pre-Alert with No Destination Agent checked will print the Customer’s Destination Address as the Destination on all documentation
CHANGE: An International Export Shipment Status with No Destination Agent checked will print the Customer’s Destination Address as the Destination on all documentation
Technical
TABLES: SelfStorageDefaults, UnitHistory, Consignment, BaggagePDF, SelfStorage
Our Crate Administer module is now in the final stages of in-house testing and will go to a client or two for beta testing in the coming weeks.
Crate Administer allows you to charge for the hire of crate and other items (sack trucks, computer cages, etc) as well as charging for the sale of consumables (security tags, labels, keyboard bags, etc). Dockets immeiately show what needs to be delivered and/or collected, and display on our Event Diary for easy resource management.
Enjoy a few example screenshots along with a sample docket for all to enjoy.
Read more…