Inventories

Inventories have now been added to Move Administer.

You now have the ability to produce a full inventory of items to be moved, or stored, including material and equipment requirements, ideal for containerised or shipping scenarios.

Once a room has been selected a list of typical items found within that room is displayed (This is setup in the options section of Move Administer). Its then a simple process of using the alphabetical buttons to quickly jump to an item, and the 3 buttons to the left of the item allows the quick increase or decrease of the item quantity.

For each item you can also record the valuation, the condition, it’s destination and various packing, unpacking, wrapping and crating options.

You can also enter special instructions for the item, record any damage and attach external photographs from an external source such as a digital camera or mobile telephone.

Within the options of Move Administer you can setup each item to automatically import material and equipment requirements, saving you time calculating total material and equipment requirements for the inventory!

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Move Administer Version 879 Released

Move Administer version 0.0.0.879 is officially released today.

History of Changes (875 to 879)

FIX: When changing from CONTENT tab to HTML tab on emails, the HTML wasn’t automatically populated, hopefully this is now fixed
CHANGE: Inventory Wizard has been reformatted to fall inline with Survey Administer
CHANGE: No reports are available from the Inventory Wizard unless an inventory has been produced and therefore contains a volume
CHANGE: Photograph folder (Tools -> Options -> Defaults -> System -> Inventory tab) is now a required field
CHANGE: No signatures can be capture if no Photograph folder exists (Tools -> Options -> Defaults -> System -> Inventory tab)
CHANGE: No photographs can be attached to Inventories if no Photograph folder exists (Tools -> Options -> Defaults -> System -> Inventory tab)
CHANGE: The Surveyor’s name is now show in the window title of the Appointments browse
FIX: When a new enquiry was taken which is already on the system, therefore creating a second enquiry for an existing customer, if an appointment was created and then another appointment was created without closing down the Appointments browse, but selecting a different customer then an error occurred as the enquiry did not exist for the newly selected customer!
ADDITION: Licensee information is now exported to Survey Administer
ADDITION: When exporting options or appointments to Survey Administer you are now asked if the export file is to be emailed to the surveyor (Please note that the surveyor MUST have a ‘Survey email’ address setup in User Administer)
CHANGE: If you are FSA regulated and do not offer Additional or Fire insurance then these tabs are no longer displayed when inserting or editing a Storage Quotation
CHANGE: If you are FSA regulated you can now charge mediation even with a 0% GIT or GIS insurance rate

Move Administer Version 875 Released

Move Administer version 0.0.0.875 is officially released today.

History of Changes (863 to 875)

ADDITION: Two new fields added to StorageDefaults table (StorageDefaults table changed)
ADDITION: Two new fields added to SystemDefaults table (SystemDefaults table changed)
ADDITION: New Invoicing Run tab added to Storage Defaults Wizard
CHANGE: Email Template moved from Invoicing tab to Invoicing Run tab on Storage Defaults Wizard
ADDITION: Corporate Balance added to Invoicing tab of Storage Defaults Wizard where you can now preset the default Corporate balance required before a statement is produced during the storage invoicing run
ADDITION: Customer Balance added to Invoicing tab of Storage Defaults Wizard where you can now preset the default Customer balance required before a statement is produced during the storage invoicing run
ADDITION: Origin Parking added to Address tab of System Defaults Wizard where you can now set a default for all new Enquiries/Quotations
ADDITION: Destination Parking added to Address tab of System Defaults Wizard where you can now set a default for all new Enquiries/Quotations
ADDITION: Added Customer Email Address and Corporate Email Address to Export Wizard of Query Quotations, Query Storage, Query Invoice, Query Invoice Detail and Query Payments
CHANGE: Move Administer stores the date of when it was last used in order to release containers on a daily basis. This is fine except for when a date of a PC is set far in advance, as it will not reset itself until that date surpasses. Now Move Administer will set the date to today’s date if the date last used is more than 2 days in advance of today
ADDITION: Valuation of Goods in Storage report now exists in Reports -> Storage -> Valuation of Goods
FIX: GIT Insurance, GIT Mediation, Additional GIT Insurance and Additional GIT Mediation insurance sales codes now show the correct codes on Accepted and Rejected quotations and not ‘InsD:’
ADDITION: Occupied Containers report now exists in Reports -> Storage -> Occupied Containers
CHANGE: Empty Containers report (Reports -> Storage -> Empty Containers) now has different sort orders and can print location details if requested
ADDITION: Removal Accruals report now exists in Reports -> Accounting -> Removal Accruals, and can provide advance and arrears revenue. And if providing advance revenue you can set to ignore dateless removals :
ADDITION: Storage Accruals report now exists in Reports -> Accounting -> Storage Accruals
CHANGE: Added Total Gross to Turnover report
ADDITION: New fields added to Inventory table (Inventory table changed)
ADDITION: New fields added to SystemDefaults table (SystemDefaults table changed)
CHANGE: SystemDefaults Wizard now has an Inventory tab
CHANGE: Customer Inventories is now enabled from the Actions menu of the Customer form
CHANGE: Corporate Inventories is now enabled from the Actions menu of the Corporate form
ADDITION: The Inventory Declaration is now part of the Move Administer Options Export to Survey Administer
FIX: You can no longer email an invoice if you haven’t linked one
ADDITION: All Action menus of Quotation browses (except for Trade) now have the option to Update Address Details, which when pressed will switch the Customer’s Correspondence address to the Customer’s Previous Correspondence address and then the Quotation Destination address (or Communication address if Storage was quoted) to the Customer’s Correspondence Address. If done from a Customer Quotation Browse you will be warned that you need to SAVE the Customer’s details. If done from a Corporate Quotation Browse the customer record is automatically saved.
CHANGE: System Information in Move Administer and User Administer has been updated to show the versions of the new library files recently added
ADDITION: You can now choose to export the Availability for the chosen number of days in advance when exporting Appointments to Survey Administer
FIX: Corporate company name is no longer printed on the Enquiry Sheet at the end of entering an enquiry for a non corporate customer
CHANGE: Import Appointments on Appointments Diary is now Import Surveys
CHANGE: Export Appointments and Import Surveys menu items, and Export and Import toolbar buttons on Appointments Diary are now only enabled if you are a user of Survey Administer
FIX: European Quotations could be accepted TWICE!
FIX: European Quotations that have Additional GIT Insurance never created the insurance on the invoice raised
UPDATE: Several third party utilities
FIX: You can now spell check email content – this being the content tab text not the HTML tab text
CHANGE: Key change to the Inventory table (Inventory table changed)

Manifests

As from today you are now able to create Manifests from Shipping Administer!

By using our Manifest Wizard you simply provide information such as Container ID, Seal No’s, Transit Agent, Origin Port, Estimated and Actual Date of Departure, Destination Port, Estimated and Actual Date of Arrival and Destination Agent details, and more.

Then you simply assign consignments heading to the same Destination Port to the Manifest. As you update the Manifest details you can simply press a button which updates all assigned consignments with the Manifest information!

A Manifest can then be printed and emailed/faxed to your Destination Agent listing all consignments heading their way.

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3D Mapping

Windows Live has now introduced 3D mapping.

With the navigation control you can view cities and streets from different heights and angles. Latitude, longitude, and altitude appear in the lower-left status bar of the browser window.

A scale bar in the lower-right corner of the map indicates the distance from your viewing point to the objects below you.

All previous features including full searching of a business/city/address/landmark, printing of maps, emailing and route planning are still available.

Certificate of Shipment

We’ve gone Shipping Administer mad of late! Yet another addition is the facility to produce a Certificate of Shipment!

And we’ve made changes to all other shipping documentation by now allowing them to be emailed directly from Customer and Corporate Correspondence!

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Trade Quotations

Another new addition to Shipping Administer is the facility to produce Trade Quotations.

Through a simple wizard interface basic information regarding the move is logged and priced, where the quote can be immediately printed and mailed, emailed or faxed (coming soon).

Trade Quotations can be accepted or rejected where the information is then transferred to an International or European Quotation where full shipping documentation can be produced, and now emailed to the customer too!

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Baggage Enquiries

A new addition to Shipping Administer is the facility to record Baggage Enquiries.

Through a simple wizard interface basic information regarding the enquiry is logged, where it can be priced immediately or left on the system awaiting pricing.

The enquiry can be opened at any time where communication details, notes and pricing information can be viewed and acted upon accordingly.

As with all tables within Move Administer, Baggage Enquiries can be queried and exported.

I’m confident our Shipping Administer users will find this a huge help. To come is automatic emailing of the price back to the enquiry and we’re toying with an XML web interface which will automatically import enquiries from your own website!

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Microsoft Office 2007

After recently installing Microsoft Windows Vista, we thought we would have a go at installing a beta 2 version of Microsoft Office Professional 2007.

Our first impression of Office 2007 is that it has changed dramatically, but for the better. All menu’s are now displayed in groups instead of old skool menu items making it easier and quicker to navigate through the software.

But don’t take our word for it, take a look at the screen shots below, taken when exporting from Move Administer.

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Microsoft Windows Vista

We have recently installed and tested a beta 2 version of the new Microsoft Windows, Vista.

We found Move Administer runs perfectly as expected with no problems. The new look and feel of Vista makes Move Administer look even more impressive!

See the example screen shots below to see how Move Administer looks while running in Windows Vista:

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