Mass Increase Storage Rates
You ask, we listen!!!
A recent addition to Move Administer is the facility to increase storage rates on mass!
This feature will save many hours of going through each individual storage job and increasing the rates manually.
By using the Query Wizard you can be selective with which storage rates are to be increased.
Move Administer is intelligent enough to know whether the storage job is to be invoiced for a change in the rate, or whether the rates should just be adjusted as the invoice run has yet to be performed.
Please note: This is however only possible for those storage invoiced in advance.
Mass Mail Correspondence
Powered by our Query Wizard you can now mass mail correspondence to Customers and Corporates.
This is ideal for making clients aware that storage rates are to be increased from a particular date, or to produce all aged debtor letters, as you select the template you wish to mail. The correspondence history can also be maintained, if you wish.
We will soon be working on a similar ideal, but emailing correspondence instead of printing, so keep your eye out for this enhancement soon.
Conversion Reports
New reports recently added are the conversion reports, yes the ones that tell you just how good your surveyors really are!
Four new reports allow you to produce conversion statistics for the trading company and the surveyor, and not just on quotations but on optional services quoted also.
The reports can just show the statistics, but they can also be detailed too, showing information on the quotations raised for the period in question.
Conversion statistics are shown both as a percentage of the quantity of quotations accepted against the quantity accepted, and as a percentage of the revenues accepted against the revenues quoted.
Enjoy.
Telephone Dialing
Telephone dialing is now supported within Move Administer.
You can now set Move Administer to dial the telephone number of any client record currently open, and in turn the number will be dialled via your modem.
It is also our aim to expand this in the coming months to make use of SkypeOut (www.skype.com), ideal for international calling as the rates are 1p a minute to most countries.
Declared Liability Change
For those who opted to go down the declared liability route we have made a change to Move Administer that allows you to show on invoices the amount charged for liability, but for storage only.
Discussed in length with one of the insurance brokers on the BAR panel, it was decided that the FSA (Financial Services Authority) have relaxed over charging for liability. Therefore, we have taken the stance of ‘if you want to show the liability as a separate charge then so be it, but don’t blame us if the FSA kick up a fuss!‘.
So now in the defaults of the Move Administer you can now select to show storage liability separately, which is making invoices easier to read as the majority of our clients are charging storage liability on a rate per £1,000 of declared valuation.
Hope this makes life easier for you all.
A New Look and Feel to Address Mapping
Within Move Administer we have a feature for address/journey mapping. To do this we link to MSN maps. MSN are currently redirecting to their new mapping site, Windows Live Local. They have updated to a new look and feel and made getting driving directions and searching for addresses or local information even easier and quicker.
We have found the new website to be a lot clearer and more user friendly to use. Windows Live Local also caters for European and International journey routing.
Windows Live Local is still in Beta testing and is expected to be officially released in the near future.
Handling Direct Debits
Move Administer has long been able to produce Direct Debit mandates, but now it exports the direct debit information required for payments to be collected!
By creating a simple Query using our Query Wizard, information can be exported to a .csv file which is compatible with BACWAY Professional IP from Microgen (for more information visit www.microgen.co.uk.)
“This is a valuable addition to a hugely expanding system” Said one user, and I have to agree!
Events Diary
The events diary has undergone a recent transformation. No longer does it only show the events happening for the chosen date but also worksheets and container activity too!
The events diary now consists of 3 tabs (with a 4th ‘scheduled’ for the Self Storage Module), Events, Worksheets and Containers.
The Events tab shows the regular events browse, with the availability free text notepad permanently visible on all 3 tabs.
The Worksheets tab shows worksheets for the chosen date. Here you can Insert, Open and Delete worksheets, you can even Copy a worksheet, ideal for those multi day jobs.
The Containers tab shows container activity for the chosen date, such as inspections, containers due for release and at the tick of a checkbox you can even see which containers were occupied. Container inspections can be booked from the Actions menu of a Storage Job.
The 4th tab will show Self Storage activity in much the same way as container activity, but only for those lucky enough to have purchased the Self Storage Module.
Beta Test Phase Ending
I’m pleased to announce that the beta test phase of Move Administer is coming to an end.
No less than 6 companies of various sizes in various locations of the UK have been testing Move Administer, most since last August!
Feedback has been positive, very positive indeed, and the number of bugs (yes every software has bugs of some description or another) reported has been minimal, which has left the majority of time further expanding the system to the requests from testers and potential clients to whom Move Administer has been demonstrated to.
The speed of enhancements has impressed all beta testers, with updates being released practically on a weekly basis!
So, with testing coming to an end I’m pleased to announce that 3 companies are running ‘live’ on Move Administer, with a further 6 companies finding their feet with and aiming to go live on March 1st.
Those currently live on Move Administer are:
*Clockwork Transportation and First Removal Services, 2 trading names, 4 users
Britannia Sandersteads of Surrey, single trading name, 9 users, shipping and commercial module
Those installed and finding their feet are:
*Mac-Pac, single trading name, 3 users, shipping module
*Edwards, Budget Removals & Storage and RD Smart & Sons, 3 trading names, 6 users, shipping module
*Clockwork Removals, single trading name, 2 users
*Butchers Removals, single trading name, 2 users
February brings us a further 3 installations, one of which being a 5 trading name, 26 user system (yes you did read correctly, 26 users!), which was a major coup for us.
So if you’ve not seen Move Administer in action, then please do contact me to arrange an onsite demonstration at a time convenient to both parties involved. I look forward to hearing from you.
*all companies are part of Clockwork Group Holdings who ordered 5 licences 48 hours after being demonstrated Move Administer last September!
Online Help
Move Administer’s help file is now available for clients, potential clients and even competitors to browse online from www.help.moveadminister.co.uk!
For those new to Move Administer it will show just how indepth our system is when compared to others on the market today.
The help will be kept up to date with any new feature added to Move Administer and all additional modules as time goes by, so do keep checking the site.
Enjoy.